Engel & Völkers newest office on 30A is looking for a Real Estate Assistant to help top producing agents. Prefer an individual with their Real Estate License or someone wanting to get their license.
Job tasks include (but is not limited to) the following:
Prospecting
- Develop prospects list
- Show property and conduct open houses when needed (if licensed).
Listing Support
- Enter all listings in MLS with in 24 hours of signed listing agreement.
- Review and proofread all listings for corrections and make changes as needed.
- Create and send Just Sold and Just Listed cards for all listings
- Maintain photos in MLS and all websites.
- Obtain feedback from all showings and forward to seller and agent. Keep a feedback log up to date.
- Schedule weekly, monthly and quarterly ads in all advertising media
- Assemble pre-listing and listing packets using our standard format
- Make copies of all ads and send to sellers on a weekly basis
- Design flyer's with in 48 hours of listing and deliver to each property
- Maintain signs and lock-boxes for all listings, including pending and solds, and final pick up.
- Coordinate all listing items on listing checklist to ensure good communication between agent, client and assistant.
Closing Coordination
- Coordinate all closings using the checklist ensure good communication between agent, client and assistant.
- Keep a contact record on forms provided on all buyers and sellers getting ready for closings.
- Keep strict tabs on deadlines in contract including:
Administrative Duties
- Coordinate mail flow by scheduling and tracking direct mailings to prospects and past clients.
- Update mailing lists by adding new prospects and making address changes as needed.
- Managing advertising production by keeping a log to ensure that advertising materials and related billing are mailed to printers and newspapers on a timely basis.
- Proofread materials, such as advertising copy, personal letters to top clients and direct mail promotions, for content and clarity.
- Coordinate appointment schedules for open houses, listing presentations, showings, closing meetings and other appointments. An assistant can call to remind clients and prospects of scheduled meetings and keep the agent informed of changes.
- Maintain a document log for each transaction as a way of ensuring that necessary materials are being received and filed properly.
- Act as an office manager by supervising other full- and part-time assistants and issuing progress reports as well as bookkeeping and payroll duties.
- Run errands, such as putting up and taking down "For Sale" signs, picking up and dropping off contracts, and adding and removing lock-boxes.
- Fulfill miscellaneous administrative tasks, such as ordering stationery and supplies, accepting deliveries, screening phone calls and making copies.
- Follow up with buyers and sellers after the transaction to solicit feedback on the transaction experience.
Job tasks include (but is not limited to) the following:
Prospecting
- Develop prospects list
- Show property and conduct open houses when needed (if licensed).
Listing Support
- Enter all listings in MLS with in 24 hours of signed listing agreement.
- Review and proofread all listings for corrections and make changes as needed.
- Create and send Just Sold and Just Listed cards for all listings
- Maintain photos in MLS and all websites.
- Obtain feedback from all showings and forward to seller and agent. Keep a feedback log up to date.
- Schedule weekly, monthly and quarterly ads in all advertising media
- Assemble pre-listing and listing packets using our standard format
- Make copies of all ads and send to sellers on a weekly basis
- Design flyer's with in 48 hours of listing and deliver to each property
- Maintain signs and lock-boxes for all listings, including pending and solds, and final pick up.
- Coordinate all listing items on listing checklist to ensure good communication between agent, client and assistant.
Closing Coordination
- Coordinate all closings using the checklist ensure good communication between agent, client and assistant.
- Keep a contact record on forms provided on all buyers and sellers getting ready for closings.
- Keep strict tabs on deadlines in contract including:
- Appraisal ordered
- Inspections deadlines
- Closing dates
- Financing dates
- etc.
Administrative Duties
- Coordinate mail flow by scheduling and tracking direct mailings to prospects and past clients.
- Update mailing lists by adding new prospects and making address changes as needed.
- Managing advertising production by keeping a log to ensure that advertising materials and related billing are mailed to printers and newspapers on a timely basis.
- Proofread materials, such as advertising copy, personal letters to top clients and direct mail promotions, for content and clarity.
- Coordinate appointment schedules for open houses, listing presentations, showings, closing meetings and other appointments. An assistant can call to remind clients and prospects of scheduled meetings and keep the agent informed of changes.
- Maintain a document log for each transaction as a way of ensuring that necessary materials are being received and filed properly.
- Act as an office manager by supervising other full- and part-time assistants and issuing progress reports as well as bookkeeping and payroll duties.
- Run errands, such as putting up and taking down "For Sale" signs, picking up and dropping off contracts, and adding and removing lock-boxes.
- Fulfill miscellaneous administrative tasks, such as ordering stationery and supplies, accepting deliveries, screening phone calls and making copies.
- Follow up with buyers and sellers after the transaction to solicit feedback on the transaction experience.