Key Duties and Responsibilities:
Accounts Payable:
· Manage the Accounting department email account by keeping the Inbox current, responding to inquiries timely and professionally, and organizing email correspondence in archive folders for future reference
· Review payment back up of all Accounts Payable - pay vendors timely via check
· Process accounts payable invoices by scanning paper invoices, save electronic scans and copies to appropriate folders in OneDrive/Teams, forward as needed for proper approvals, key invoices into accounting software, and upload/attach scanned invoices to bill in QuickBooks
· Review vendor statements to ensure all invoices have been received, posted and set up for payment, follow up as needed for missing invoices
· Maintain vendor files to ensure all required paperwork is collected on new and existing vendors, to include accurate Form W-9, proof of insurance, business license and workman’s compensation insurance waiver (if applicable).
· Collect, organize and upload receipts and invoices for credit card charges, review approvals and coding to ensure all charges have a receipt and are recorded and expensed properly in accounting system
· Key bi-weekly contract labor invoices
General Accounting:
· Accounts Receivable: Assist with posting payments and preparing bank deposits
· General bookkeeping for homeowner associations, including A/R and A/P
· Sort incoming mail, prepare checks for mailing, handle department outgoing mail
· Assist other personnel as needed and handle special data entry projects
Qualifications:
· 1-2 years’ experience with accounts payable or general office or bookkeeping
· 1-2 years' Vacation Rental Industry experience preferred
· Proficient with Microsoft office – Microsoft Teams, Outlook email, Word and Excel
· Software: Quickbooks or Property Management software (Escapia) experience preferred
· Excellent keyboard (typing) skills, including 10-key data entry
· Strong time management and organizational skills
· High degree of accuracy and attention to detail
· Ability to work independently and prioritize tasks
Work Schedule and Work Environment:
· Monday through Friday
· Flexibility of schedule and remote work may be available, based on business needs
Accounts Payable:
· Manage the Accounting department email account by keeping the Inbox current, responding to inquiries timely and professionally, and organizing email correspondence in archive folders for future reference
· Review payment back up of all Accounts Payable - pay vendors timely via check
· Process accounts payable invoices by scanning paper invoices, save electronic scans and copies to appropriate folders in OneDrive/Teams, forward as needed for proper approvals, key invoices into accounting software, and upload/attach scanned invoices to bill in QuickBooks
· Review vendor statements to ensure all invoices have been received, posted and set up for payment, follow up as needed for missing invoices
· Maintain vendor files to ensure all required paperwork is collected on new and existing vendors, to include accurate Form W-9, proof of insurance, business license and workman’s compensation insurance waiver (if applicable).
· Collect, organize and upload receipts and invoices for credit card charges, review approvals and coding to ensure all charges have a receipt and are recorded and expensed properly in accounting system
· Key bi-weekly contract labor invoices
General Accounting:
· Accounts Receivable: Assist with posting payments and preparing bank deposits
· General bookkeeping for homeowner associations, including A/R and A/P
· Sort incoming mail, prepare checks for mailing, handle department outgoing mail
· Assist other personnel as needed and handle special data entry projects
Qualifications:
· 1-2 years’ experience with accounts payable or general office or bookkeeping
· 1-2 years' Vacation Rental Industry experience preferred
· Proficient with Microsoft office – Microsoft Teams, Outlook email, Word and Excel
· Software: Quickbooks or Property Management software (Escapia) experience preferred
· Excellent keyboard (typing) skills, including 10-key data entry
· Strong time management and organizational skills
· High degree of accuracy and attention to detail
· Ability to work independently and prioritize tasks
Work Schedule and Work Environment:
· Monday through Friday
· Flexibility of schedule and remote work may be available, based on business needs